Careers Program Manager (remote)- American Physical Society #2022-2745

Location US-MD-College Park
Job ID


Careers Program Manager


The American Physical Society is advancing the future of physics in academia, industry, and the private sector with innovative and impactful science education, outreach, and advocacy programs. As Careers Program Manager, you’ll manage mentoring initiatives that impact students at a transformative point in their lives, enable mentors to give back to the physics community, and improve career development for APS members at all stages of their degree and/or career path.


With the rapid growth of the Career Mentoring (CM) Fellows Program, this is an exciting time to join the APS Careers Program team. You’ll play an essential role in scaling the CM Fellows Program while also collaborating on other department initiatives such as the Future of Physics Days.


A Snapshot of the Work You’ll Do

  • Collaborate with the Careers Senior Program Manager and Head of Careers to develop program strategies, assess and evaluate projects, design and create program materials, and suggest and implement policies that improve project outcomes.
  • Develop and manage programming for CM Fellows participating in APS division meetings, including working with executive committees on recruiting, selecting, and onboarding new Fellows, organizing virtual training sessions, managing and tracking project budgets, and processing travel reimbursements.
  • Organize CM Fellow activities associated with the Future of Physics Days events at APS conferences, including planning and facilitating events and meetings and managing feedback processes for student presentations.
  • Oversee the organization of career development webinars, including setting up and running broadcasts, training speakers, creating and maintaining webinar documentation, working with the communications team on marketing, and ensuring that all webinars are correctly archived on the APS website.
  • Support internal relationships with APS Programs department staff and APS staff in other departments; support external relationships with APS volunteers and members and others within the physics community.


Work Environment, Salary, and Benefits

  • APS operates in a remote-first environment that promotes equal treatment and equal access, independent of physical work location. We provide a laptop/monitor for telework and offer flexible work hours to accommodate time differences for meetings and events as requested.
  • This position requires frequent domestic travel to attend meetings and events as part of its core responsibilities.
  • The budgeted salary for this position is $72K - $85K. APS offers a robust benefits package that includes 14 holidays (including an annual one-week year-end closure in December) plus personal, vacation, and sick days, medical/dental/vision plans, retirement contribution equal to 8% of base salary, lifestyle spending account, tuition assistance, and more.



  • A Bachelor’s degree and three (3) or more years of program management experience are required. Preference given for experience scaling and evaluating volunteer engagement, mentoring, or career development programs.
  • Demonstrated experience developing engaging and accurate external-facing program materials such as proposals, brochures, reports, articles, or web-based materials.
  • Knowledge of the culture in physics or other STEM departments, specifically related to career development is preferred.
  • Proven success with project management including developing and managing project plans, collaborating across teams, meeting all objectives, deliverables, and deadlines on time and in budget, and stakeholder management.
  • Demonstrated success representing program or department activities at conferences.
  • Ability to travel domestically 3-6 times per year for conferences and meetings.
  • All APS Employees must be vaccinated for Covid-19 and provide proof of vaccination upon hire unless granted a medical or religious exemption from APS HR.


What’s Attractive to the Right Candidate?

  • APS is a financially strong, mission-driven organization known for its inclusive and collegial work culture. You will work with a team of experts passionate about making a lasting difference in the lives of students and the broader physics community. You will like who you work with, your colleagues are welcoming, gracious, and eager to help each other succeed.
  • As a Program Manager for the Careers team, you will see the impact of your work in the physics community. This role is rewarding, and you will hear directly from participants (both students and mentors) about the benefits of connecting through the CM Fellows program.
  • APS is a remote-first employer, we are committed to ensuring equal access regardless of physical location. Our teams are empowered to connect and collaborate while having the flexibility to support a healthy work-life balance.


About Us

APS is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. We represent more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

APS Core Values

Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility to uphold these values.


  1. The Scientific Method
  2. Truth and Integrity
  3. Diversity, Inclusion, and Respect
  4. Partnering, Cooperation, and Open Collaboration
  5. Speaking Out
  6. Education and Learning


Additional Responsibilities

  • Represent the department’s activities at conferences and other events.
  • Manage sub-awards and contracts by writing agreements, monitoring progress, reviewing outcomes, and ensuring that funder requirements are met.
  • Supervise summer interns, consultants, and contractors when necessary.
  • Facilitate events and meetings by managing task lists, agendas, and outcomes.

To Apply

We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.

Use the "Apply" button on this page or simply email your resume to Lilly Khan at  with “APS – Careers Program Manager #2022-2745 SA” as the subject.


Job responsibilities are similar to the following positions: Community Manager, Senior Program Coordinator, Mentoring Program Manager, Volunteer Engagement Specialist.


Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended an evidence-based approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. 



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