Finance and Operations Manager - UNRWA
Reporting to the Executive Director, you will manage finance, accounting, and operations for our $5 million organization. This is an exciting time to join UNRWA USA as we are in a period of rapid growth. After over a decade of hard work, the American public is embracing our mission with enormous support through broad-based fundraising as well as an increase in six- and seven-figure foundation grants. We will look to you to establish overall financial and operational forecasting and develop and monitor performance metrics.
Your exacting attention to detail and systems-thinking will help us strengthen financial controls and minimize risk while capitalizing on new opportunities. Working with a strong team of colleagues who are strategic and forward-facing, we welcome your guidance on new software, tools, and processes to advance our tracking, reporting, and forecasting capabilities and streamline overall operating efficiencies. You will play a critical role in strategic decision-making to enhance operations and build capacity.
UNRWA USA aims to promote a life of dignity and human development for Palestine refugees. We are dedicated to showing Palestine refugees that Americans care. UNRWA USA is an independent 501(c)(3) nonprofit that supports the humanitarian and human development work of the United Nations Relief and Works Agency for Palestine Refugees (UNRWA). Through fundraising, education, and advocacy, UNRWA USA is informing the American public about UNRWA's work and generating support for programs in the Gaza Strip, the West Bank (including East Jerusalem), Syria, Lebanon, and Jordan.
While the issue area may be politicized, the work of UNRWA is strictly humanitarian: providing assistance and protection—including education, healthcare, relief and social services, infrastructure, microfinance, and emergency response—for over 5 million Palestine refugees, including in situations of armed conflict.
Responsibilities of the Finance and Operations Manager
Finance and Accounting
- Financial Reporting: Produce monthly, quarterly, and year-end financials in an accurate and timely manner; clearly communicate the implication of these reports to leadership. Provide quarterly analyses of the financial situation of the organization for the Audit Committee of the UNRWA USA Board of Directors.
- Accounting: Ensure that the accounting is in accordance with GAAP and nonprofit accounting principles and standards; ensure staff follow established procedures; update the accounting manual as needed.
- Grants: Review financial reporting material for all donors; ensure, in close cooperation with the Program Manager, that resources are allocated in full compliance with stated donor intentions and oversee all financial, program, and grant accounting and reporting. Support proposal budget development and review proposal budgets to ensure quality and cost reasonableness. Work with the Program Manager to maintain and strengthen grant procedures in order to ensure compliance, mitigate liability and risk, and increase transparency.
- Budget: Oversee the annual budgeting exercise and planning process in conjunction with the leadership team in order to have the budget completed and presented to the Audit Committee and to the board and Treasurer for approval. Once approved by the board, monitor progress and compliance of expenses.
- Cash flow and forecasting: In conjunction with the Executive Director, manage organizational cash flow and forecasting.
- Internal financial control: Maintain appropriate financial controls; if lacking, institute controls, according to audit findings and overall best practices. Ensure accounting records, tax filing copies, and other records are maintained properly and safely stored.
- Statutory compliance and filing: Ensure the timely submission of federal and state statutory filings.
- Payroll: Oversee and ensure accurate processing of payroll according to IRS rules and regulations.
- 401k administration: Manage the organization’s 401k plan, including the submission of Form 5500 and mailing relevant documents to participants.
- IRS inquiries and audit: Represent the organization before the IRS with regard to inquiries and audit. Coordinate and lead the annual audit and tax preparations and filings; liaise with external auditors, tax accountants, and the Finance Committee of the Board of Directors.
Administration and Operations
- Human resources: Working with our HR consultant, maintain appropriate records, oversee Department of Labor audits, and work with management to ensure compliance with UNRWA USA policies and U.S. labor law in the event of any disciplinary actions.
- Insurance and licensure: Oversee the review and renewal of all insurance policies that affect the organization, including ones related to facilities, liability, and health; ensure that UNRWA USA complies with mandatory and voluntary standards.
- Policies and procedures: Conduct an annual review of policies and procedures for organization and staff; ensure that all staff, consultants, and volunteers are informed of procedures and are in compliance.
- Legal: In close collaboration with the Executive Director, work to ensure that the organization is in compliance with rules and regulations governing the operations of the organization and protected from legal liability, including implementing UNRWA USA’s due diligence process. Conduct staff training as needed.
- Office space and systems: ensure that IT, operational systems, and all other office procedures support the effective operations of the organization.
Qualifications of the Finance and Operations Manager
- A least 5 years of professional finance experience.
- MA/MBA with an emphasis in accounting, finance, business administration, or related field is preferred. A CPA is a welcome qualifier but not required.
- Knowledge of, and practice in, nonprofit accounting principles and standards.
- Knowledge of QuickBooks and Salesforce.
- Dedication to the mission of UNRWA USA.
- International experience is preferred.
Attributes of the Finance and Operations Manager
- Business-minded. You’re intellectually curious. You see the big picture and understand how the details relate to the overall mission of an organization.
- Results-driven. You smoothly manage through ambiguity and thrive in a fast-paced environment. You develop systems and tools from the ground up and possess a resolute focus on the future.
- Detail-oriented. You are meticulously attentive to details; you are known for your accuracy and you get it done right the first time.
- Ethical and honest. You are ethical, honest, and beyond reproach in business dealings. You are known by others for your integrity and credibility.
- Nimble. You can think on the fly, shift gears, and keep commitments in the midst of situations that are sometimes out of your control.
- Rapport builder. You are open and collaborative, with the ability to develop strong and trusting relationships with donors. You have a successful track record of setting priorities and communicating clearly with staff in a constructive and engaging manner.
- Organized. You are consistent with your follow-through; you are known for how you “get things done” and for your attention to detail.
- Systems-thinker. You have command of both the process and the details. You know what needs to be done and why, and you will figure out the best way to make it happen.
What’s Attractive to the Right Finance and Operations Manager Candidate?
- We are a fast-paced, rapidly growing organization. We are innovative and open to new ways of doing work; we will look for your partnership to recommend improvements to our processes, technology, systems, and procedures.
- You will be joining a strong team of colleagues who are driven and ambitious.
- You will have resources available to help you succeed, including an outsourced finance firm and a human resources consultant.
- We offer telecommuting options as well as additional benefits such as $1,000 per year for your professional development.
- We are one of the few charities that remain non-political while advancing social justice and supporting an important humanitarian mission.
To Apply for the Finance and Operations Manager position:
Use the"Apply" button on this page, or simply email your resume to Ellen Greenwood at firstname.lastname@example.org with “UNRWA USA – Finance Manager #2019-2501 SA” as the subject of the email. Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.
Alternative Titles: Finance Director, Director of Finance, Finance Manager, Staff Accountant, Accounting Manager, Senior Accountant, Controller, or Assistant Director of Finance and Accounting.
Staffing Advisors has been engaged to find the right candidate and is committed to helping create a diverse work environment for our client. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. This position may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history.