Director of Programs and Grant Management - MAA
At the Mathematical Association of American (MAA), our mission is to advance the understanding of mathematics and its impact on our world. Our members include university, college, and high school teachers; graduate and undergraduate students; pure and applied mathematicians; and others in academia, government, business, and industry. The study of mathematics develops problem-solving abilities, logical reasoning, and abstract, spatial and critical thinking in students, and can lead to successful careers in business, computer science, STEM, logistics, data analysis, economics, and many other fields.
MAA’s research funding comes primarily from our long and successful relationship with the National Science Foundation as well as many other foundations, corporations, and organizations that support our mission. In this role you will manage a portfolio of federal, state, and local governmental sponsors, as well as private sector foundations, corporations and other organizations.
Reporting to the deputy executive director, and supported by an administrative assistant, you will work with off-site project managers and principal investigators to develop proposals; review and approve requisitions and expenditures; produce budget forecasts; and coordinate communications with internal departments as well as activities related to grants post-award management. You will also work with auditors, inspectors, program sponsor representatives, and program staff at universities, institutes and other organizations.
Typically, you will manage a research portfolio of 10 to 15 off-site programs—totaling approximately $10MM in revenue—that encourage the pursuit of mathematics education among groups who are traditionally underrepresented in the field; transform student learning through evidence-based teaching strategies; and prepare students to meet the demands of a data-driven workplace. Your work will facilitate discussion and collaboration across our entire research portfolio and support the dissemination of ideas and best practices to a broader audience.
Responsibilities of the Director of Programs and Grant Management
- Work with the deputy executive director and development staff to identify appropriate targets for funding.
- Collaborate on grant writing with internal and external team members (principal investigators), which includes the deputy executive director.
- Ensure proposals address requirements in request for proposals (RFP), including budget.
Funding and Contracts Management
- Work with finance to manage a portfolio of federal and non-federal sponsors by overseeing the status of grants as well as forecasting and tracking grant expenditures and budgets.
- Manage the approval of grant expenditures. Work directly with project personnel determining funds flow to programs, review appropriateness of transactions and budget reallocations against funding source guidelines, work with finance to resolve accounting issues, and verify that funds are available for all equipment, personnel, and major purchases.
- Supervise the administration of pass-through funding including developing and advertising requests for proposals, collecting applications, organizing selection-related activities, preparing and distributing award documentation, and monitoring and closing grants.
- Prepare, negotiate, monitor, and renew grant, sub-award, and consultant agreements; monitor billing on these agreements; manage other legal and financial aspects of grants personnel as needed.
- Support and oversee principal investigators so they can successfully accomplish project goals.
- Work with principal investigators to proactively identify and manage necessary budget realignment.
- Build appropriate project management structures, including supervising off-site MAA contracted project managers, who are responsible for 1-3 projects each.
- Review and process requests for reimbursements, purchase requisitions, and check requests for assigned grants/contracts.
- Develop a system for collecting, organizing and storing data on who participates in the grants, evidence of impact of projects and research data.
- Supervise programs staff who serve as primary points of contact on programs for members, grantees, grant personnel, vendors, volunteers, and other clients.
- Supervise technical support that programs staff provide to principal investigators and directors of sponsored programs, including program needs at MathFest and occasional other conferences.
- Conduct and participate in principal investigator meetings to evaluate, initiate, and implement various systems and procedures as well as revising them as necessary to maximize efficiency.
Compliance and Risk Management
- Monitor new laws, directives, compliance policies, and/or procedures and implement as required.
- Assess compliance and risk management issues; minimize audit risk.
- Ensure quality and timeliness of all aspects of grants processing and management.
Qualifications of the Director of Programs and Grant Management
- Bachelor’s degree required; master’s degree a plus.
- Business administration or related field preferred.
- Grant Professionals Certification preferred.
- 7+ years of relevant work experience required.
- Ability to travel at least two weeks per year for national meetings and the potential of up to approximately two additional weeks per year to support grant project meetings.
- Advanced knowledge of OMB Circulars such as Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and NSF Proposal & Award Policies & Procedures Guide.
- Strong knowledge of rules and regulations governing federal, foundation, and corporate-sponsored research programs and contract administration.
- Strong computational skills including database management; affinity for learning and fully utilizing software applications and systems.
- Strong writing ability with preference for grant writing in a mathematical or scientific community.
- Supervisory and staff management experience.
- Strong customer service orientation.
- Strong communication, interpersonal, and presentation skills.
- Ability to handle confidential information.
- Ability to build and maintain beneficial media relationships on an organization's behalf.
Attributes of the Director of Programs and Grant Management
- Collaborative. You share information and you work cooperatively at all levels. You give respect; you earn yours. You value working in a cohesive team environment where everyone works hard and relies on each other to pull it all together.
- Project manager. You allocate and optimize resources, assign responsibility, manage timelines, reduce risks, and get the project done.
- Problem solver. You’re intellectually curious. You are detail-oriented, but you can also see the big picture and understand how the details relate to the overall mission of an organization.
- Focused and flexible. You manage and find order through ambiguity. You are able to shape answers to questions where no template exists, and deliver on commitment and with excellence.
- Innovative team builder. You build from the ground up, as you navigate and innovate through challenges with a sense of fortitude. You figure out what needs to happen to get things done.
- Creative. You’re intellectually curious and a strong consensus builder. You are consistently identifying new ways to make things better.
- Entrepreneurial. Smart and creative, you intuitively recognize opportunities and take action.
- Leader. You respectfully listen to and learn from others, collaborate on projects, and communicate results. You confidently engage staff at all levels to define needs and expectations. You are able to respectfully push back and offer an opinion supported by facts.
What’s Attractive to the Right Director of Programs and Grant Management Candidate?
- You will work with a supportive, respectful, collegial team of passionate and committed colleagues. MAA has a collaborative culture where ideas are welcomed. We have a high degree of communication, trust, and mutual respect among employees.
- We offer a robust compensation package that includes 40 days of paid vacation and 10 percent matching contribution to a retirement plan; health, dental, and vision insurance; short- and long-term disability; and life insurance.
- We offer a flexible work schedule with some opportunity for telecommuting.
To Apply for the Director of Programs and Grant Management position:
Use the "Apply" button on this page or simply email your resume to Aileen Hedden at firstname.lastname@example.org with “MAA – Director of Programs and Grant Management #2019-2454 SA” as the subject of the email. Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.
Alternative titles: Programs and Grant Management Director.
Staffing Advisors has been engaged to find the right candidate and is committed to helping create a diverse work environment for our client. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. This position may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history.