• Accounting Billing Specialist - Production Solutions

    Location US-VA-Vienna
    Job ID
  • Overview

    Accounting Billing Specialist - Production Solutions


    Production Solutions (PSI) is the industry leader and expert in direct mail production management. We are unique in what we do and possess a vast knowledge of direct mail fundraising programs and subscription development programs. During 25 years of serving the nonprofit and commercial sectors, we have refined a production management model that is an industry standard. We have a highly experienced staff, a loyal supplier base, and an incredible depth of knowledge in mailing formats, service techniques, and cost management/savings. At Production Solutions, we’re immensely proud of what we’ve achieved and we’re even more excited about our future.


    The Billing Specialist prepares final billing for completed work of all assigned entities of LA Associates, the holding company of PSI, and related postage reconciliations and client package costs for PSI Clients.


    Responsibilities of the Accounting Billing Specialist

    1. Process electronic submissions of client jobs from proprietary software. Gather all pertinent documents related to billing the job. (i.e., job detail, invoice detail, signed ATP, copies of postal certification, and acknowledgement from Production team which includes postage due and client notifications)
    2. Process Bid2Print invoice through Sage 100 and post the sales journal to the GL.
    3. Reconcile payables with work orders, reconcile income to the ATP.
    4. Reconcile and prepare postage reports; i.e., unbilled postage summary, and postal certifications with client postage reconciliation.
    5. Reconcile and prepare package costs with accurate analysis of per piece costs of multi-job mailings.
    6. Prepare billing checklist when needed and submit billed jobs to Accounts Receivable for final review and mailing.
    7. Submit to Accounts Payable for review and processing.
    8. Timely and accurate preparation of invoices, postage reconciliations and client costs.
    9. Timely and effective reconciliation between our proprietary software, Sage 100, and Billing status.
    10. Implementation of accounting policies and procedures that ensure appropriate financial and management reporting.
    11. Cross-train in AR and AP.


    Non-Essential Duties and Responsibilities of the Accounting Billing Specialist

    1. Attend internal accounting and company meetings as scheduled.
    2. Attend vendor/supplier events as company representative.
    3. Participate in workshops, seminars, and/or coursework to ensure highest level of industry and accounting/finance knowledge
    4. Other duties as assigned 


    Skills of the Accounting Billing Specialist

    • Ability to problem solve
    • Possess good analytical skills
    • One-two years billing or demonstrated mathematical capability
    • Experience with spreadsheet software
    • Multi-task oriented (flexible)
    • Great organizational skills
    • Good communication skills required
    • Ability to work under pressure


    The Billing Specialist must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple, competing tasks and demands, and to seek supervisory assistance as appropriate. As a representative of the company, the Billing Specialist should conduct themselves in a professional manner at company/industry affiliated functions.   Must be dependable,  reporting to work at the scheduled time and seldom absent from work.  The Billing Specialist can be depended upon to complete work in a timely, accurate, and thorough manner, and is conscientious about assignments.  Must be able to work effectively and relates well with others including managers, colleagues, and individuals inside and outside the Company. 


    Qualifications of the Accounting Billing Specialist

    • High school diploma or equivalent; Associates degree in accounting or business management; minimum 3 years prior accounting/finance experience in a business setting with exposure to financial and confidential duties; or equivalent combination of education and experience.
    • Intermediate to advanced-level computer skills including Windows-based applications (MS Office Suite) and supplemental machinery including printers, scanners, fax machines, and copiers.
    • Proficient in Excel
    • Strong customer service skills with the ability to work in a team environment and foster positive and collaborative work habits.
    • Strong problem solving and analytical skills with high level of attention to detail.
    • Strong verbal and written communication skills.
    • Must be able to work independently with ability to manage multiple tasks.
    • Must work onsite in a fast-paced environment during office hours (no telecommuting privileges available for this position).


    Physical Demands and Work Environment:

    • Work requires correctable vision, depth perception, eye-hand coordination and manual dexterity sufficient to operate computer terminal, telephone and office equipment for long periods of time.
    • The noise level in the work environment is usually moderate.
    • Ability to hear and speak English language clearly and concisely for heavy telephone contact.
    • Involves frequent contact with staff, clients and the public.
    • Work involves frequent change in activities and priorities.
    • Occasional overtime required.


    Employee Benefits

    We have a highly competitive benefits package: full major medical/dental/vision insurance plans (coverage starts the first day of the month following your start date), life insurance, short-term and long-term disability coverage, paid holidays, 10 days annual accrued vacation (for first two years; begin accruing 15 days per year at beginning of third year), option to carry 5 vacation days over per calendar year, 8 sick days, 2 personal days, 1 day off for Birthday, optional flex-spending account, 401(k) plan, health club reimbursement (up to $40/month for certified health clubs).


    To Apply for the Accounting Billing Specialist position:

    Simply email your resume to hr@psmail.com with “PS – Account Billing Specialist / 2019” in the subject line of the email.


    LA Associates, Production Solutions and PS Digital is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship status, age, disability, sex, sexual orientation, gender identity, veteran status or any other characteristics protected by applicable federal, state or local laws, regulations or ordinances.  We are committed to diversity in the workplace and promote a drug-free environment.


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