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International Project Assistant - Society for Cardiovascular Angiography and Interventions (SCAI)

International Project Assistant - Society for Cardiovascular Angiography and Interventions (SCAI)

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International Project Assistant - SCAI



The Society for Cardiovascular Angiography and Interventions (SCAI) is seeking a highly-motivated Project Assistant to support the Society’s business development, industry, and global outreach initiatives. You will have meaningful interactions with industry partners, international societal partners, volunteers, physicians, healthcare professionals, and staff. Supporting SCAI’s industry partners and reporting to the vice president, industry and global partnerships, this is an excellent opportunity to jumpstart your career.


As we develop new initiatives to support industry partners, you will take on a critical role in getting programs off the ground and into the hands of our education department. You will be relied upon to make sure we are meeting internal deadlines and keeping everyone informed. You will also help us provide detailed reports to our industry partners.


Your ability to professionally and confidently engage with internal staff and industry partners, prioritize and manage a diverse flow of work, stay organized, anticipate the needs of others, and communicate appropriately throughout the organization will be key to your success. We will rely on you as a department resource for scheduling appointments, updating our database, researching industry partners, and keeping us organized and on track. Over time, you will also assist with logistics such as booking faculty, pricing programs, managing logistics for exhibit halls, and following up on proposals.



The Society for Cardiovascular Angiography and Interventions (SCAI) is the leading medical society for interventional cardiology professionals. SCAI has experienced tremendous growth over the past 10 years and today represents more than 4,300 members across 75 countries. Our mission is to promote excellence in invasive/interventional cardiovascular medicine through physician and allied health professional education and representation, and advancement of quality standards to enhance patient care.


Responsibilities of the International Project Assistant 

Industry Partnerships

  • Support the Industry Relations and Development team with all aspects of administrative activities.
  • Coordinate outreach and scheduling of meetings and calls with industry partners, SCAI staff, and physician volunteers at annual national conferences.
  • Coordinate with internal departments to make sure deadlines are met and deliverables provided.
  • Help manage partner logistics for exhibit halls.
  • Assist industry partners with questions.
  • Research industry partners and key issues as needed.
  • Document and keep records of initiatives with key industry partners. Maintain accurate database records.
  • Maintain an active listing of partners, sponsors, and prospects for targeted outreach of exhibitor and sponsorship opportunities.
  • Provide pricing and proposal support.
  • Identify ways to enhance executive productivity and organizational effectiveness; propose and help drive execution of solutions.
  • Execute special projects, as needed, to support the work of the department.

International Partnerships

  • Coordinate outreach with international society partners in regard to international attendee selection for SCAI Interventional Cardiology Fellows Course.
  • Coordinate timely and consistent communication with strategic international society partners, to include outreach and scheduling of and attendance at meetings with international society partners at annual national conferences.
  • Coordinate and oversee SCAI faculty travel arrangements with international society and conference partners for approximately 20 meetings per year, to include securing travel visas and coordinating faculty honoraria/reimbursement.
  • In conjunction with the vice president, industry and global partnerships, coordinate the international calendar and oversee the database of international society partners.
  • Analyze return on investment for SCAI’s participation at international meetings, including audience reach, membership recruitment/renewal, industry and KOL outreach, and ensuing
  • Collaborate with the International Medical Education Company and OUS industry partners to develop sponsorship and grant opportunities.
  • Collaborate with global partnerships team and SCAI volunteers to coordinate and foster ongoing engagement between SCAI faculty and international KOLs.
  • Assist with preparation and editing of presentation materials, including using PowerPoint and written reports as requested.
  • Collate and organize relevant information and comments into basic reports.
  • Compose and send clear, concise email messages using proper formatting and excellent grammar and syntax.
  • Identify ways to enhance executive productivity and organizational effectiveness; propose and help drive execution of solutions.
  • Special projects, as needed, to support the work of the department.

Committee Support

  • Provide support to the vice president of industry and global partnerships for the International Programs Committee, including planning agendas, organizing conference calls, taking minutes, distributing materials, and coordinating related subcommittees and working groups.


Qualifications of the International Project Assistant 

  • Bachelor’s degree.
  • Minimum of 1-3 years of experience in a support role; association and/or development experience preferred.
  • Demonstrated ability to work independently and deliver results.
  • Excellent Excel skills.
  • Demonstrated experience updating a database.
  • Excellent written and verbal communication skills.
  • Association, industry, or nonprofit background helpful.
  • Experience with fundraising, development, or sales preferred.
  • Experience successfully interacting with physicians, healthcare professionals, and nonprofit leadership.
  • Proficiency with Microsoft Office Suite and association management systems. 


Attributes of the International Project Assistant 

  • Project manager. You are able to juggle multiple tasks, allocate and optimize resources, and manage timelines. You enjoy creating and implementing processes and procedures that uphold rigorous standards. You manage a task from start to finish.
  • Exceptional communicator. You are known for your poise, tact, and diplomacy. You are comfortable in a social setting and able to confidently engage at all levels and across multiple stakeholder groups. You collaborate on projects and communicate results, and you are willing to listen and learn from others.
  • Detail oriented. Even though you are detail oriented, you can also see the big picture and understand how the details relate to the overall mission of the organization.
  • Organizational skills. Your attention to detail is supported by your organizational skills. You appreciate order and know how to achieve it efficiently.
  • Flexible and capable. You manage changing priorities without difficulty and get the job done. You do whatever it takes.
  • Confident and pleasant. You understand that everyone is a “customer” and should have a “Ritz Carlton” service experience when contacting the development office.
  • Problem solver. You have excellent critical thinking skills, dive into the details, and know when and what questions to ask.
  • Resourceful with great follow through. Whether it’s something that requires a quick turn-around or a long-term project with many steps, you take full responsibility from start to finish. When you say you’ll get back with someone, you do.
  • Service-driven. You set the standard for meeting and exceeding expectations. You are responsive and committed. You are clear, tactful, and diplomatic about what’s realistic and what’s possible.


What’s Attractive to the Right International Project Assistant Candidate?

  • SCAI is an exciting and busy environment where you will learn and grow your career.
  • SCAI’s staff are smart, collaborative, energetic, hard-working people who are committed to their work and to delivering a solid work product.
  • You will work with a committed and caring volunteer base of cardiologists who enjoy getting into the details.
  • SCAI offices are in the heart of D.C. with access to train and metro.
  • We offer highly competitive compensation and benefits.


To Apply for the International Project Assistant position with SCAI:

Use the "Apply" button on this page or simply email your resume to Ellen Greenwood at with “SCAI –Project Assistant / 2018-2342 SA” as the subject of the email.

The internal position title is Industry and Global Partnerships Assistant.

Alternative Titles: Project Assistant, Development Coordinator, Sponsorship Coordinator, Sponsorship Assistant, Fundraising Assistant, Administrative Assistant. 

Staffing Advisors has been engaged to find the right candidate and is committed to helping create a diverse work environment for our client. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. This position may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history.